Job Description

Job Title: Title Clerk

Department: Accounting

Reports to: Controller

FLSA Status: Non-Exempt

Position Summary: The Title/Billing Clerk processes car deals, verifies costs, and prepares legal transfer of documents for the DMV. 

Essential Duties & Responsibilities:  

• Prepare tax and title documents.
• Works with local and out of state revenue DMV offices to facilitate titling.
• Input Inventory and prepare stock deal jackets.
• Receive and process paperwork from the F&I department.
• Prepare purchase checks for wholesale and auction units if needed.
• Post vehicle sales and purchases.
• Prepare trade-in vehicle jackets.
• Ensure that name and address files are updated on an ongoing basis.
• Ensure title and registration paperwork is sent to customers in a timely fashion.
• File liens on contracted vehicles in a timely manner.

Qualifications: 

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

Education & Experience:  

High school diploma or general education degree (GED); and one to two years related experience and/or training; or equivalent combination of education and experience.  

Language Skills:  

Ability to read and interpret documents such as sales agreements, tax and title documents, and procedure manuals. Ability to write routine reports and correspondence. Ability to effectively present information in one-on-one and small group situations to customers, employees and the general public.  

Mathematical Skills: 

Ability to calculate figures and amounts such as discounts, interest, commissions, percentages. Ability to apply concepts such as fractions, percentages, ratios and proportions to practical situations.  

Reasoning Ability:  

Ability to apply common sense understanding to carry out instructions furnished in written or oral form. Ability to deal with problems involving several concrete variables in standardized situations.  

Certificates, Licenses, & Registration:  

Current, valid, driver’s license and satisfactory Motor Vehicle Report (MVR) are required. Must be able to pass a drug screen and background check.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit, use hands to finger, handle, or feel and use a computer. The employee frequently is required to talk, hear and reach with hands and arms. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.  

Work Environment:  

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. 

While performing the duties of this job, the employee is regularly exposed to a computer monitor. The noise level in the work environment is frequently noisy.

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